6 good reasons for Microsoft SharePoint - How Microsoft SharePoint can help your company succeed?
Are you ready to help your business succeed? Then you should definitely read on, because this blog post is all about Microsoft SharePoint and how it can revolutionise your business processes.
Why should you choose SharePoint? Well, there are a number of compelling reasons. Imagine being able to store your documents and files in a centralised location that is accessible to your entire team. No more tedious searching, no more lost information. With SharePoint, you have full control over your data and can easily share, edit and manage it.
But SharePoint offers much more than just file storage. It's a powerful platform that allows you to coordinate team projects, track tasks, hold discussions and even create internal websites. It's like a digital nerve centre for your company, bringing everything together in one place.
In this blog post, we'll give you five compelling reasons why using Microsoft SharePoint is a smart decision for your organisation. You'll see how SharePoint can help increase productivity, improve collaboration and ultimately drive the success of your business.
So buckle up and let's discover together how Microsoft SharePoint can lead your company to success!
But before we dive into the details, we would like to give you a case study to illustrate the use of SharePoint in practice.
Imagine you are the managing director of a growing company with several teams working on different projects. You have offices in different locations and want to create an efficient and collaborative working environment where all employees can work together easily. You want to ensure that information is easily accessible, documents are managed efficiently and team communication runs smoothly.
Imagine you are the managing director of a growing company with several teams working on different projects. You have offices in different locations and want to create an efficient and collaborative working environment in which all employees can work together easily. You want to ensure that information is easily accessible, documents are managed efficiently and communication within the team runs smoothly.
Effective collaboration
SharePoint enables seamless collaboration between team members, regardless of their location. With features such as shared document libraries, calendars and task lists, teams can work together efficiently and exchange information quickly.
Everyone has access to the latest file versions, can track changes and leave comments, which leads to increased productivity and better teamwork.
SharePoint also offers real-time collaboration on documents, allowing multiple people to work on a document at the same time. This feature promotes efficiency and improves teamwork, as changes are immediately visible and the time-consuming task of merging different versions is no longer necessary.
SharePoint in Microsoft Teams
The most important thing here is that SharePoint is the backend or the basis for Microsoft Teams .
A SharePoint site is automatically created behind every Microsoft Teams team that is created. This SharePoint page serves as a central storage location for all team files, documents and content shared in Teams.
This seamless integration between SharePoint and Teams makes collaboration even more effective. Team members can access the SharePoint document library to upload, edit and share files. This further improves collaboration within teams and keeps information organised and accessible in one central location.
Centralised document management
With SharePoint, you can manage and organise documents centrally. You can create customised libraries, add metadata to files and use user-friendly search functions. This makes it easier to find important information and eliminates the tedious process of searching through emails or local drives. SharePoint also offers extensive versioning options so that you can keep track of changes and restore previous versions if necessary.
SharePoint's centralised document management also provides a secure and organised environment for sensitive company data. You can control access rights to documents to ensure that only authorised persons can access them. This contributes to your company's data security and compliance.
Company-wide communication
SharePoint promotes transparent and effective communication within the organisation. You can create intranet pages where important company news, announcements and updates are published.
Employees can use discussion forums to exchange ideas, ask questions and share expert knowledge. The integration of blogs and social media enables interactive and dynamic communication that strengthens the corporate culture and promotes employee loyalty.
By using SharePoint as a central platform for corporate communications, you create a common source of information that all employees can access. This minimizes misunderstandings and information gaps while promoting transparency and collaboration. Employees can actively contribute, provide feedback and participate in important discussions, leading to a stronger sense of togetherness.
Flexibility and customisability
SharePoint offers a wide range of customization options to adapt the platform to the specific needs of your company. You can create custom websites and workflows to map business processes more efficiently and introduce automation. In addition, SharePoint enables the integration of third-party applications and offers a comprehensive developer platform that allows you to develop tailor-made solutions for your specific requirements. Whether you want to make simple changes to existing templates or develop complex applications, SharePoint offers you the flexibility to optimally map your company processes.
SharePoint's customizability allows you to ensure the platform is perfectly tailored to your company's needs. You can customize the interface to match your company's identity, automate workflows to save time and resources, and integrate external applications to extend SharePoint's functionality. This allows you to create a customized solution that meets your company's specific needs.
SharePoint as a database
SharePoint can also serve as a data basis for Power Apps which is another strength of this platform. Power Apps is a low-code platform from Microsoft that can be used to create custom applications to map specific business processes.
By integrating SharePoint as a data source, Power Apps can access the data stored in SharePoint and use it in the applications.
This enables the creation of customized solutions tailored to the specific needs of the company.
The combination of SharePoint and Power Apps opens up new opportunities for companies to automate their business processes and further increase efficiency.
Data security and compliance
At a time when data protection and compliance are becoming increasingly important, SharePoint is a trusted solution to securely store and manage sensitive data. SharePoint offers a variety of security features such as access control, permission levels and encryption.
Additionally, SharePoint supports compliance standards and policies such as GDPR, HIPAA, and ISO 27001, so you can be confident that your data is protected and compliant.
By using SharePoint as your central data management platform, you can ensure the security and integrity of your data. Access controls allow you to precisely control who can access which information, and permission levels ensure that sensitive data can only be viewed or edited by authorized people. SharePoint's encryption technologies protect data from unauthorized access both during transmission and at rest.
In addition, SharePoint provides compliance tools and features to ensure compliance with data protection and industry-specific regulations. The system supports standards such as GDPR (General Data Protection Regulation) and HIPAA (Health Insurance Portability and Accountability Act), making it easier to implement and comply with these regulations. This is especially important for companies that work with sensitive personal data or confidential information.
Summary
Microsoft SharePoint is the indispensable superhero in the modern business world. With a multitude of benefits, this platform leaves nothing to be desired. Imagine being able to turn your team members into collaboration champions by enabling them to work together effectively while managing key documents with ease. With SharePoint, you have the power to take communication in your company to the next level, and the best part? You retain total control of your data while enjoying flexibility and customizability with ease. Security and compliance are not a supporting role here, but the main actors that will calm your nerves.
SharePoint is your ticket to optimizing business processes and increasing productivity. So grab your superhero cape and experience how SharePoint revolutionizes teamwork!
If you would like to learn more about the benefits of Microsoft SharePoint for your business, please do not hesitate to contact usOur team of experts is ready to answer your questions and help you implement and customize SharePoint to your specific needs. Together, we can develop a customized solution to unlock the full potential of your business.
Contact us today and discover how SharePoint can move your business forward!
- Microsoft SharePoint: Official website of Microsoft, where you can find detailed information about SharePoint
- SharePoint blog from Microsoft: Current articles and information about SharePoint and its use cases
- SharePoint Online documentation: Comprehensive guides and tutorials on using SharePoint
We hope that this blog post has helped you to see the benefits of Microsoft SharePoint for your company. Do not hesitate to contact us if you have any questions or are interested in further information. We look forward to working with you to drive the success of your company!